Retaining Students/Changing Grade Levels

During the Current Year

Grade level changes should be an official enrollment record so it can be tracked. Please do not just change the grade level on the Complete Registration or Modify Info pages. Grade level changes should be recorded in the Transfer Info page:

1. Find the student
2. Under Enrollment, click on Transfer Info
3. Under Current Enrollment, click on the blue Entry Date
4. Change Grade Level
5. Enter Comment (example: "Retained by John VanBlack") and the Date! Be sure to include the word 'Retained' so you will be able to search for these students if needed.
6. Submit!

7. At the secondary level, go to the Complete Registration page to change the assigned counselor and submit.

Students Who Will Not Roll Up to the Next Grade Level

PowerSchool allows you to plan for and schedule the next school year by providing the PowerScheduler module. The settings for next grade and next school are entered in the Scheduling Setup screen and PowerSchool uses this to move the students' records from one year to the next. Once PowerScheduler is in use for the next year, you will also want to make sure that any changes in grade level that would affect course selection options are accounted for in the Scheduling Setup screen (bottom link in the left hand Student navigation menu).

How Students Are Rolled to the Next School Year

At the end of each year, PowerSchool evaluates the students Current Grade Level with the Next Grade Level in the student Schedule Setup Screen. Based on the results of that evaluation the student will then be promoted to the next school, promoted within the same school, retained in the same grade, demoted to a lower grade, or graduate.

Return to PowerSchool FAQ